The steps we will take to handle Customer complaints.
UK Vans Direct Ltd. aim to offer the best possible service, but there may be occasions when a customer feels dissatisfied. If so we will always try to resolve the problem quickly and wherever possible to their satisfaction.
If a customer is dissatisfied with any part of our service, it’s important they let us know as soon as possible. By working out their problem we can make sure that we give them the best service possible.
Procedures
Customers may complain in the manner that is most convenient for them (telephone, email etc). Sometimes we may have to ask the customer to outline their complaint in writing, to help us fully understand their concerns. If we can’t resolve their complaint straight away,(by the end of the next WORKING day), we will formally record the complaint and look into it in more detail. This may obviously take some time, but we will keep the customer informed of how their complaint is progressing. For all recorded complaints we’ll take the following steps:
By Day 7
We will investigate the complaint and try to give the customer a full reply. If this is not possible, an acknowledgement will be sent to let the customer know who is dealing with their complaint.
By Day 28
We will have completed our investigation of the complaint and sent a written response. In some cases however, we may need more time to respond. If so, we will write to the customer with an update of the situation.
Hopefully our response will have resolved the situation but, if the customer is still unhappy, we’ll take another look at their concerns.
By Day 56
It is highly unlikely that we will not have resolved the customer`s complaint in this time, but if we haven’t, the Managing Director will review the file and send the customer our final response. If this is not possible we will write to the customer giving them an update on the situation.
At all stages we will ask the customer to confirm in writing that they are satisfied with the way their complaint has been handled.
What Next?
If after issuing our final response or update on progress the customer is still unhappy, in certain circumstances they can also contact the Financial Ombudsman Service within six months of our letter. Before taking this step, the customer needs to check that the Ombudsman can handle their complaint. A leaflet is available that describes this service and a copy will be sent with our Final Response. The Ombudsman is Independent and impartial and is responsible to the Financial Conduct Authority.
Telephone numbers and address
The Financial Ombudsman Service
Exchange Tower
London
E14 9SR
Tel: 0800 0234 567/03001239123
Recording Complaints
We will keep an accurate record of all complaints received, recording the type of complaint, the customers concerns, whether we did something wrong and what action we took to satisfy the customer`s complaint including any redress or compensation given. We will review the causes of complaint to analyze whether common errors are occurring and where necessary carry out re-training or change our procedures to rectify these errors.
Management Information
Information regarding complaints will be reviewed regularly by the management team of UK Vans Direct Ltd.
Reporting
We will ensure that we provide accurate information to the FCA as required.
Nominated Person (Complaints Handler) Details.
Nominated Person. Shaun Lockwood
Direct Dial Telephone number 01709 717200
Email address shaun@ukvansdirect.co.uk
Contact can be made by telephone Monday to Friday between 9:00am and 5:00pm
UK Vans Direct Ltd are a credit broker and not a lender, we are authorised and regulated by the Financial Conduct Authority. Registered No : 945059
Company Registration No. 07471169
Head Office:
Westleigh House
Wakefield Road
Denby Dale
HD8 8QJ